Payroll processing, more efficiency and fewer errors

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The Human Resources area is crucial and sensitive in any organization and, in specific situations such as payroll processing, it cannot fail.

As it is a time-consuming and error-prone operation, especially when there are several specificities associated with each employee's employment contract, opting for software tools and solutions may actually be the best option.

Basically, payroll processing involves recording and transferring the amounts that an organization's employees receive each month. It may seem simple, but there are several variables to take into account and it is an aspect that carries a lot of weight when employees and potential employees evaluate an organization.

A new paradigm in payroll processing
In addition to being a practice that is common to all companies, payroll indonesia whatsapp number database is an important component of any organization's employer brand , i.e., the way the company is evaluated and viewed internally and externally. And the entry of a new generation of professionals into the business world has also led to a drastic change in the way talent recruitment and retention are thought about.

These new talents are driven by purpose and motivation. Ultimately, it’s not just about ensuring a fair salary for each role. The organization must invest in transparent, simple and optimized payroll processing practices.

This operation is a mandatory monthly task for all organizations with a high risk of error and excessive administrative burden that can give a negative image to employees when its management is not careful and agile. And this negative image can end up being transmitted externally, hindering the recruitment of new talent.

Now, by focusing on improving payroll processing, organizations are also streamlining administrative management and employees are the biggest beneficiaries of this optimized management, enjoying safer and more transparent payroll processing.

How does payroll processing work?
This is a process that involves several components, such as employee data, month of processing, number of working days in the month, number of days worked, contributions to the State and allowances – meal, holiday or Christmas, which requires different salary processing to other months.

For this reason, this process involves several steps:

1. Recording of variables : alimony, absences, holidays or, for example, overtime.

2. Salary processing taking into account various aspects such as subsidies, relative month, number of days worked, among others.

3. Processing of withholdings due for Social Security or IRS, which often requires the application of special withholding regimes and specific discounts.

4. Issuing receipts and paying salaries .

Payroll processing: the mirror of human resource management
Payroll processing can be a complex and time-consuming task, particularly if it is done manually or due to a lack of integrated tools. In addition, correct processing presupposes compliance with all legal and tax obligations, which can be a headache.

Payroll processing, in addition to being carried out by external companies, can be carried out using tools for this purpose: from a simple Excel spreadsheet to software solutions that optimize and streamline the entire process and lead to efficiency gains and greater employee involvement.

With best practices, the administrative department can innovate processes, reduce the administrative burden and convey to employees that the organization is transparent and concerned about the well-being of each individual. To do this, you should take some tips into account:

Bet on principles of rigor, transparency and trust
Many companies do not have a specific day to pay salaries, do not accurately account for overtime or do not maintain uniform rules for paying holiday pay from year to year. Did you know that the Labour Code provides, in article 278 , that the payment of salaries must be for "specific and equal periods"? By not complying with the aspects described above, you are not only in breach of labour law, but you may also be damaging the image of the organisation in the eyes of its employees.

Today, in an increasingly global job market, ensuring efficient administrative management is the first step for an organization to convey security and trust to employees, reflecting a serious and transparent image.

Communicate with employees
Following the adoption of principles of rigor and transparency, communication is a crucial factor in administrative practice when it comes to salary aspects and internal company rules. Employee & Manager self-service solutions are a perfect ally for simple management of all processes related to HR management. Using them, employees can quickly record expenses, absences, holidays or overtime on a smartphone so that managers can approve them. They can then access the platform and consult their pay slips, income statements or other contractual data with the same ease. Everything is now at their fingertips!

Set a time period
When it comes to salary payments, as previously mentioned, it is important to set a specific day to avoid any procedural errors. This practice not only prevents disorganization in the Human Resources department, but also reduces employee dissatisfaction. To minimize errors and avoid duplication of processes, it is best to define and maintain a fixed monthly period for salary processing.



Implement software solutions for payroll processing
New trends, opportunities and challenges of the digital age invite organizations to make the most of tools that help optimize business processes and, consequently, results. And when it comes to payroll processing, it is no different.

Using software that reduces the administrative burden and frees up resources for other tasks and functions offers greater agility and accuracy in salary processing, reducing the likelihood of error.

With PRIMAVERA's Human Resources Management solution , ROSE People, it is simpler, faster and safer to process salaries, remunerations and contributions on a large scale. In just a few seconds, it is possible to carry out automatic processing, in different currencies and in accordance with the legal and tax regimes of the different markets, thus putting an end to time-consuming and error-prone operations.

Improving your company’s payroll processing is within your reach and is increasingly a key aspect of keeping up with the pace of technological innovation and changing mindsets. From adopting transparency policies to implementing management technologies, you can simplify the administrative burden and thus strengthen your employer brand .